SciFinder Enterprise-Wide Access License Agreement

SciFinder® Enterprise-Wide Access License Agreement

1. DEFINITIONS.

a. Eligible Site. A single location or address of a Licensee facility where such business operations thereon are greater than fifty percent (50%) owned by Licensee as of the effective date of the Order. An affiliate may qualify as an Eligible Site provided that the affiliate is greater than fifty percent (50%) owned by Licensee. Eligible Sites are set forth in the Order.

b. Information Professional. A Named User whose searching efforts and search results are done on behalf of, and ultimately for, another Licensee employee. An Information Professional may qualify as a Named User if using SciFinder to support Named Users and if searching on their own behalf. If searching on behalf of others, Information Professionals must use their Information Professional SciFinder Username and usage will be charged at Single Activity Prices. Contact CAS for information regarding Single Activity Pricing.

c. Information Use Policies. Information Use Policies (https://www.cas.org/legal/infopolicy) describe the permissible use of the data accessed via SciFinder and are incorporated by reference into the Terms & Conditions. Such policies may be changed at the discretion of CAS. In the event of any material change, CAS will notify Licensee.

d. Key Contact. A Key Contact is a Named User at an Eligible Site designated by Licensee as the administrative point of contact.

e. License. Licensee’s right to use SciFinder as set forth in the Terms & Conditions.

f. Licensee. The legal entity licensing SciFinder.

g. Named User.  A current employee of Licensee, and contractors and consultants if the contractor or consultant works exclusively for Licensee. Each Named User is assigned a unique SciFinder Username and password.

h. Order. The order form signed by both parties setting forth the terms of Licensee’s purchase.

i. Personal Data.  Includes name (including honorific), title, user ID, security questions/answers, organization name, geographic location, IP address and other HTTP header information, phone number, email address, photograph, and other information collected from a Named User.

j. SciFinder®. The CAS product consisting of electronic access to scientific databases. See https://www.cas.org/products/scifinder  for a complete description of SciFinder.

k. Term. The initial period of the License, as set forth in the Order, or a subsequent renewal period in which Licensee licenses SciFinder.

l. Terms & Conditions. The terms and conditions of Licensee’s SciFinder use set forth in the Order, this SciFinder Enterprise-Wide Access License and any attachments or amendments to any of the foregoing.

m. Username. A unique account identifier assigned to an individual Named User that is used, in conjunction with a password, to access SciFinder.

2. LICENSE.

CAS grants Licensee a non-perpetual, non-exclusive License to use SciFinder at the Eligible Site(s) set forth in the Order with the following limits: SciFinder and corresponding data may be used only by Named Users for private, internal purposes related to Licensee’s business. Licensee’s right to use SciFinder and data is completely stated in the Terms & Conditions, and Licensee has no other or any additional rights.

3. TERM.

The initial Term of this License shall be as set forth in the Order. This License shall automatically renew for a term equal to the immediately preceding Term. Licensee must notify CAS at least thirty (30) days in advance of renewal if Licensee does not desire to continue using SciFinder following the end of a Term.

4. LICENSE FEES.

License Fees for Licensee’s initial Term are set forth in Licensee’s Order. CAS will provide Licensee with renewal License Fees in writing at least sixty (60) days prior to the end your initial Term and each subsequent Term. CAS’ intent is to provide Licensee with subsequent renewal fees consistent with the standard SciFinder price increase provided to all SciFinder Enterprise customers. This assumes that Licensee’s current usage and user population do not change significantly during the current Term. If this change does occur, CAS will work with Licensee in good faith to determine a mutually agreeable License Fee for any renewal Term. CAS based the License Fees on current SciFinder feature functionality. Should CAS develop additional feature functionality or modules to SciFinder during a Term, CAS, in its sole discretion, will decide whether or not to provide Licensee with such additional functionality.

5. INVOICES.

Invoices will be in US Dollars. Invoices for Licensees in Japan will be in Japanese Yen. Licensee must pay all invoiced amounts in accordance with payment terms set forth on the invoice. License Fees are non-refundable.

If Licensee has requested and CAS has approved providing Licensee’s invoice to a third party for payment, in the event such third party fails to submit payment to CAS, Licensee remains fully liable for the amount of the unpaid License Fees. CAS may disable SciFinder access until receipt of full License Fee payment.

6. SCIFINDER USE AND USERNAMES.

a. Assignment & Individual Use of Username.  Licensee shall submit in writing the request for assignment of usernames to scifi@cas.org. For Licensees in Japan, please submit written requests to CAS’ agent in Japan. The creation of generic usernames, such as “chemistrylibrary@“, is prohibited. Each Named User may use only the Username assigned to them and may not share their username with any other person, or search on behalf of others.

b. Reasonableness of Use. CAS will monitor the volume of searching and downloading activity associated with each Username on a routine basis, for the purposes of benchmarking “average” use, noting any significant variance in patterns of usage for particular username(s), and ensuring compliance with CAS Information Use Policies and with the Terms & Conditions. CAS may ask the Key Contact and the Named User(s) involved to discuss with CAS any usage pattern(s) CAS questions and, if necessary, to work with CAS to reach a solution if a problem is uncovered. However if CAS determines that “excessive” use is unreasonable or violates the CAS Information Use Policies, CAS may de-activate an individual SciFinder feature or the Username(s) at issue and bar those individuals from using SciFinder, or terminate the License. CAS prefers to resolve this type of issue without de-activating usernames or terminating the License if possible, and will use reasonable efforts to do so. The use by Licensee of federated search tools with SciFinder is prohibited. Additionally, the use by Licensee of any script/macro to automate an otherwise manual process is prohibited.  

c. Customer Support. Named Users may request CAS Customer Center support via telephone during regular service hours at no additional charge. For Licensees in Japan, Named Users may contact CAS’ agent in Japan for customer support.

7. KEY CONTACT.

CAS requires that Licensee designate at least one Named User for each Eligible Site to be a Key Contact. Licensee will provide CAS with updated contact information immediately if a Key Contact is added or changed.
 

8. GENERAL PROVISIONS.

a. Mergers/Acquisitions & Divestures. Any company which Licensee obtains a majority ownership in may not participate under this License without the prior written consent of CAS. If Licensee divests itself of a majority ownership in any Eligible Site, such Eligible Site may no longer participate under this License.

b. Ownership. The copyright and title to all property interests in or to SciFinder including scientific information accessed using it are in and will remain with the ACS as owner, and the Terms & Conditions do not grant Licensee any right of ownership. Licensee is prohibited from making any modifications, adaptations, enhancements, decompilations, changes or derivative works of SciFinder.

c. Confidentiality. Licensee and CAS both agree to keep the Terms & Conditions confidential as if it were each party’s own confidential information. CAS will also treat the identity of all Named Users as the confidential information of Licensee.

d. Warranty and Liability Disclaimers. CAS warrants that SciFinder is free from significant defects in material and workmanship under normal use. CAS further warrants that SciFinder and any update thereto will perform substantially in accordance with the corresponding published specifications. CAS DOES NOT MAKE ANY ADDITIONAL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. WITH RESPECT TO SCIFINDER AND ALL INFORMATION SUPPLIED TO LICENSEE PURSUANT TO THE TERMS & CONDITIONS, CAS DOES NOT WARRANT ACCURACY OR COMPLETENESS, IS NOT RESPONSIBLE FOR ERRORS AND OMISSIONS IN SEARCH RESULTS, DOES NOT REPRESENT THAT THE USE OF INFORMATION PRODUCTS OR SERVICES PROVIDED PURSUANT TO THE TERMS & CONDITIONS WILL NOT INFRINGE THE INTELLECTUAL PROPERTY RIGHTS OF A THIRD PARTY, AND IS NOT LIABLE FOR DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION LOSS OF PROFITS) ARISING OUT OF ANY SERVICES RENDERED OR PRODUCTS PROVIDED, OR ANY FAILURE TO RENDER SERVICES OR PROVIDE PRODUCTS PURSUANT TO THE TERMS & CONDITIONS, OR IN ANY WAY ARISING FROM THE TERMS & CONDITIONS

e. Privacy. Each party acknowledges and agrees that both parties may be required to comply with certain data protection, privacy, and/or information security laws, rules, regulations, or guidelines enforced in the jurisdictions in which Licensee and/or Named Users utilize SciFinder related to the collection and processing of Personal Data, including, without limitation, the European Union General Data Protection Regulation (the “Privacy Laws”). Licensee agrees that CAS may collect, use, and otherwise process Personal Data in accordance with CAS privacy policies, incorporated herein by reference, and made available at https://www.cas.org/legal/privacy (the “CAS Privacy Policies”). Each party agrees to employ appropriate administrative, physical and technical safeguards designed to protect the Personal Data submitted to CAS or otherwise processed through SciFinder. Each party shall promptly notify the other party in the event of an unauthorized use, disclosure, collection, or access of Personal Data (an “Incident”). Licensee acknowledges and agrees that any such notification to impacted Named Users or other data subjects related to an Incident may be performed through electronic communication directed to the email address associated with Named Users or other data subjects, if known.

f. General Terms. Should any part of the Terms & Conditions be unenforceable, all other provisions will not be affected. If either party does not exercise any right provided for in the Terms & Conditions, this does not mean that such party waives the right to exercise it in the future. Neither CAS nor Licensee may assign or sublicense, without the other’s prior written consent, any rights, duties, or obligations under the Terms & Conditions to any person or entity, in whole or in part. Licensee must notify CAS thirty (30) days in advance in writing of any change in ownership of Licensee. The Terms & Conditions shall be governed by the laws of and interpreted by the courts of the District of Columbia of the United States of America. Licensee is responsible for all risks and costs associated with use of SciFinder and data accessed via SciFinder, including any and all applicable taxes and duties, such as local, use, value-added, or sales tax, and custom duties. The Terms & Conditions may be changed at the discretion of CAS. In the event of any material change, CAS will notify Licensee.

The foregoing GENERAL PROVISIONS shall survive the termination of Licensee’s SciFinder access for any reason.

9. TERMINATION.

This License may not be terminated for convenience and represents a commitment by Licensee to pay in full the License Fees for the duration of the Term. If either party does not meet an obligation or promise made under the Terms & Conditions, the other may send written notice of the breach, including a reasonable cure period of not less than five (5) days. If the breach is not cured, or if the parties do not reach a satisfactory agreement on extending the cure period, then the non-breaching party may terminate the License effective immediately upon written notice.

On the effective date of termination of the License, the License granted to use SciFinder is revoked, and Licensee will have no rights to continue to use SciFinder. The License to use data that has been accessed through SciFinder will remain in effect following termination, which includes the requirement to destroy data following the conclusion of the research project, or after thirty-six (36) months, whichever occurs first.

The foregoing TERMINATION conditions shall survive the termination of Licensee’s SciFinder access for any reason.

10. NOTICES.

Any notice(s) given under the Terms & Conditions may be sent by electronic mail, facsimile, or by certified mail to the party’s last known address.
 

11. ENTIRE AGREEMENT.

The Terms & Conditions are the entire understanding between the parties concerning the subject matter hereof, and supersede all prior representations and agreements, oral or written and, except as provided herein, may not be modified unless in writing signed by authorized individuals of both parties. A copy of Licensee’s Order shall have the same legal effect as an original.  Any conflict between the Order and this SciFinder Enterprise-Wide Access License shall be resolved in favor of the Order. If Licensee uses a purchase order in conjunction with ordering or paying for SciFinder, the parties agree that the terms of the purchase order will in no way modify, add to, or delete the Terms & Conditions. ANY DISCREPANCY BETWEEN LICENSEE’S PURCHASE ORDER(S) AND THE TERMS & CONDITIONS WILL BE RESOLVED IN FAVOR OF THE TERMS & CONDITIONS.

Last Updated: June 29, 2018

 

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