Building an Internal Database with Content from STN

Example Scenario

To provide a centralized source of information on an important competitive product, you have been asked to create a database for your company’s intranet. The database will be available to everyone in your division, which is budgeted to have 90-100 staff. You have decided to use 45 COMPENDEX records and 100 CAplusSM records from a recent multifile search you did to create your database. What are your next steps?

  • Verify that the databases participate in Keep & Share by checking the Databases Participating in the STN Information Keep & Share ProgramSM. All the databases in this example currently participate.
  • Check the Usage Terms for each database by entering each database and typing HELP USAGETERMS at the arrow prompt ( => ). HELP USAGETERMS in CAplus refers you to the CAS Information Use Policies, which states:

    "The building of searchable Project directories or Databases for use by individuals and Project teams is permitted. Each User is permitted to download and retain a maximum of 5,000 Records and a maximum of 5,000 Molfiles at any given time for personal use or to share within a Project team for the life of the Project. These Records and Molfiles may be obtained from more than one CAS product as long as the limit/User is not exceeded.

    No additional licensing for the CAplus content in this instance is necessary.
  • Enter the COMPENDEX database sequentially to purchase archival rights for the records for your database:
  • => FILE COMPENDEX
  • => ARCHIVE
  • ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100
  • ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 45
  • 45 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS



Note : while this example shows the purchase of archive rights after your original search was done, it is possible to purchase archive and redistribution rights while you are searching.