Building an Internal Database with Content from STN

To provide a centralized source of information on an important competitive product, you have been asked to create a database for your company’s intranet. The database will be available to everyone in your division, which is budgeted to have 90-100 staff. You have decided to use 45 COMPENDEX records, 60 INSPEC® records and 100 CAplusSM records from a recent multifile search you did to create your database. What are your next steps?

  • Verify that the databases participate in Keep & Share by checking the Databases Participating in the STN Information Keep & Share ProgramSM. All the databases participate in Keep & Share.
  • Check the Usage Terms for each database by entering each database and typing HELP USAGETERMS at the arrow prompt ( => ). HELP USAGETERMS in CAplus refers you to the CAS Information Use Policies, which states:

"The building of searchable Project directories or Databases for use by individuals and Project teams is permitted. Each User is permitted to download and retain a maximum of 5,000 Records and a maximum of 5,000 Molfiles at any given time for personal use or to share within a Project team for the life of the Project. These Records and Molfiles may be obtained from more than one CAS product as long as the limit/User is not exceeded.”

No additional licensing for the CAplus content in this instance is necessary.

  • Enter the COMPENDEX and INSPEC databases sequentially to purchase archival rights for the records for your database:

=> FILE COMPENDEX

=> ARCHIVE

ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100

ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 45

45 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS

=> FILE INSPEC

=> ARCHIVE

ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100

ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 60

60 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS

 

Note that while this example shows the purchase of archive rights after your original search was done, it is possible to purchase archive and redistribution rights while you are searching.